Migration Information

CourseWork was retired on December 21, 2016.

Visit our CourseWork Retirement page for more information.

The VPTL Canvas team migrated all CourseWork courses from Fall 2014 through Fall 2016 to Canvas. If there is other CourseWork content that you’d like to use in the future you can request it be migrated before the January 23, 2017 deadline.


Content Migration

Here’s what to expect:

  1. Email us at help@stanfordcanvas.zendesk.com with the names of the courses in CourseWork and which quarter you’ll be teaching them in Canvas.
    Note: Only one version of each course will be migrated. The Canvas team will migrate the most recent version unless you designate another version for migration. The Canvas team will migrate materials, assignments, forum topics, syllabi and custom home pages. Migrated content will not include student work/data (e.g., forum posts). Only forum post topics and descriptions will be migrated from CourseWork Forums to the Canvas Discussions tool. All migrated courses are unpublished in Canvas (not available to students).
  2. The Canvas team copies the content from each course to a new migrated content course site in Canvas (not the official registrar-created course site, unless it is available at the time of migration).
  3. When the content copy is complete, you will be added to each migrated content site in Canvas as instructor and receive an email invitation to join each course.
  4. You should visit the migrated content site in Canvas early on to check for differences in format and see if there is any course design work you may need to do before teaching the course in Canvas.
  5. When you are satisfied with your migrated content site, it’s easy to copy the entire contents to your “official” course site.


Now what?

  • If you had materials migrated from CourseWork to Canvas, you’ll find them under “Files” in your Canvas course menu.
  • If you had links to websites in your Course Materials in CourseWork, you’ll also find those in “Files”. If you need to edit or add new links you can use “Pages” or “Modules” in your Canvas course menu.
  • If you used the Dropbox feature in CourseWork (for students to upload files), you will need to create Assignments with “File Uploads” Submission Type in your Canvas course to receive files from students.
  • Adding your syllabus to the Syllabus tool in Canvas automatically publishes it to Stanford Syllabus https://syllabus.stanford.edu (even if your Canvas course is currently unpublished.)
  • Set your course homepage to the style that makes most sense for your content:
    • Posting a lot of Announcements? Course Activity Stream might work best.
    • Uploading a Syllabus and making robust use of Due Dates? Syllabus would be best.
    • Organizing course content with Modules? Set Course Modules as the homepage.
  • Hide any Course Navigation menu items you don’t intend to use (e.g., Chat).
  • Use “Student View” to see how everything will look for students before publishing.
  • Make sure everything in your Canvas course site that you want students to see is published, and when you’re finished working on the site, click the Publish button on your course homepage to allow students to access your course. (Note:  Unpublished courses are not available to students.)     
  • Need help? Go to http://gocanvas.stanford.edu. Contact us if you’d like set up a one-on-one consultation or join us at our Canvas Office Hours for faculty and teaching staff.


CourseWork Archive

The CourseWork Archive site is now available at courseworkarchive.stanford.edu. Access to the archive site is by request only.  Contact us to request access to the CourseWork archive.